Reimbursements to the employee and outside vendors AECC Financial Services include auditing, reimbursing and tracking, per IRS regulations, the expenses related to relocations. AECC initiates contact with the transferee and provides expense-reporting forms. Reimbursements to employees are generally processed within 24-48 hours. Processing of expense reports includes a five-step audit of all submitted expenses to ensure compliance to client policy. AECC will also pay vendors, such as moving van lines, temporary housing, or mortgage companies directly or track payments to vendors made by the employer. Communication To ensure that the transferee can obtain quick answers to questions regarding procedures and reimbursement policy, AECC provides the employee with the name and telephone number of an AECC Counselor. Tax Protection/Gross-up Calculations AECC calculates payroll-tax withholding and year-end "gross-up" adjustments in accordance with the client's relocation policy and reports the information directly to the client's payroll department. Each employee is provided with a year-end summary report. This informative report provides the employee with information necessary to complete their personal tax return. Keeping the Employer Informed AECC places a priority on ensuring that the client receives information in a timely manner. Depending on the client's wishes, AECC will provide regular interim reports showing cost-to-date figures by transferee, department or region. A detailed monthly invoice is used to replenish funds used by AECC to reimburse transferees and to pay vendors.